VIRTUAL EVENT SERVICES

 Virtual events are here to stay,  in some hybrid capacity or another, and we are constantly listening to the needs of the events community, changing and expanding our solutions to meet and exceed those needs. At this time, during these uncertain times, know that we do have the ability, proven by an amazing track record of successful in-person and now virtual events, to plan, produce and execute a definite plan for your virtual events that will engage your online audience and you will meet your event’s goals, fundraising or otherwise. 

Our Virtual Event Services include:

Virtual Event Consultation

  • Recommendations for in-person or virtual event studios
  • Recommendations for virtual event platforms and the technology to support it
  • Guidance on our preferred partner fundraising giving platform
  • Recommendations for pre and post event communication related to registration, bidding, and viewing of the live streaming event
  • Tips to keep your online audience engaged during the virtual event
  • Best practices for sharing and highlighting your fundraising event online
  • Tips for creating social media engagement opportunities for your audience

Virtual Event Planning & Management

Planning and facilitating production logistics for virtual and/or hybrid events, including budget & contract details by: 
  • Participating in the ideation phase to generate event concepts and develop the plan for executing the vision
  • Planning, coordinating and overseeing all production and technical aspects of the event
  • Providing you with a timeline with key deadlines and deliverables
  • Developing and overseeing the event’s technical budget and keeping it aligned with the client’s needs
  • Negotiating production cost with our AV partners upon agreed terms and event needs
  • Reviewing and approving event proposals from AV partners according to event’s budget
  • Acting as project manager to ensure efficient workflow and communication between all stakeholders
  • Facilitating rehearsals for your presenters and a run-through with our studio partners
  • Setuping (where applicable) guidance for the fundraising event on the bidding platform/mobile app
  • Staying virtually in touch with our AV partner during the live stream to oversee the entire virtual event production

Virtual Event Producer (day-of)

Helping and guiding you to turn your in-person event into an engaging virtual event experience by: 
  • Providing direction collaboratively to ensure the delivery of a high-quality webcast to your online audience
  • Scheduling and running technical run-throughs and working closely with the on-site technical directors to implement your vision
  • Working collaboratively with your event’s key staff and benefit auctioneer to create program/event flow
  • Sharing templates for ROS & Event Tech Script and/or assist with creating said ROS and tech script documents that our AV partner will understand and follow accordingly
  • Coordinating collection and sharing of all necessary event assets, content & media for live streaming of the virtual event
  • Providing design direction to ensure all live or pre-recorded content, graphics, overlays and visuals are optimized for a virtual event format
  • Staying virtually in touch with our AV partner during the live stream to oversee the entire virtual event production

Please contact us for pricing for each of the above service package.

In studio with The AV Dept.

In studio with Valiant Prod.

Ready to pivot your event to virtual?

Through the use of mediums such as Event Speaking and Podcasting, we work tirelessly behind the screens to provide you with tangible, technical and tactical event advice to take your event to the next level!