VIRTUAL EVENT SERVICES
Virtual events are here to stay and we are constantly listening to the needs of the events community, changing and expanding our solutions to meet and exceed those needs.
While the work of a planner is to make sure the event goes well, our design team makes that event memorable.
Anca loves to speak at different events on topics related to leadership & entrepreneurship, business, event technology, work-life integration and balance, fundraising strategies, event planning, as well as equality and faith.
We take the stress and guesswork out of planning an event so you can focus on what’s important!
Logistics can be a nightmare, let the experienced team at Treefan take over so you can enjoy your big event!
Our approach to implementing our services is straight-forward and it consists of three simple steps:
We want to know everything there’s to know about your event – may that be an in-person, hybrid or virtual event – so that it can be a memorable experience for you and for your audience, as well as reach its potential from a financial and ROI point of view. We will listen to your vision, what your goal for the event is, we’ll ask questions related to date, time, location, space, budget, design concept, content, entertainment talent (if any), timeline, program details and what other partners and vendors you’re already working with, for the purpose of seamless coordination and communication. It is crucial that we listen first to what your needs and wants are for your upcoming in-person, hybrid or virtual event.
Armed with all the known up-to-date information gathered, we will embark onto the most essential part of the process: technical planning. We will create a preliminary proposal including high-value AV packages, with a clear and final budget in mind, we will connect and collaborate closely with all additional vendors and manage their involvement, budget and needs, we’ll get in touch with your talent and accommodate for their tech rider needs, we will create a timeline and a production schedule for all the suppliers involved, we’ll arrange for load-in/load-out times, any walk-through necessary prior to the event, and schedule all run-throughs the day of the event with your presenters, hosts, MC, benefit auctioneer, entertainment talent, etc.
Once we plan the work, we will then work the plan the day of the event. Our loyal event production AV partners will always deploy a custom-designed high performance sound, video, projection, lighting, IMAG system to the event site, will efficiently set it up and operate it, because each professional AV equipment piece has been carefully selected to produce excellent results. The technicians are professionally trained and fully equipped to run sound, video, lighting, camera(s) without any hitches or glitches, under this watchful Producer’s eye.